Job Description

Transportation ManagerThe Transportation Manager is responsible for all point-to-point logistics and transportation operations for PowerGrid Services' equipment fleet. This role manages the complete lifecycle of equipment movement and on-road compliance: receiving new assets from suppliers, coordinating delivery to business units, ensuring Samsara telematics installation and equipment upfitting before BU arrival, managing end-of-life equipment disposition (return or auction), ensuring DOT compliance and vehicle safety, managing titles and registrations, and analyzing transportation costs and efficiency across all business units.The Transportation Manager establishes and manages relationships with national transport carriers, towing companies, and logistics providers; ensures compliance with MSAs, insurance requirements, and DOT regulations; and provides business units with approved provider networks, compliance guidance, and cost reduction opportunities.Key responsibilities include:Incoming Equipment Movement & DeploymentCoordinate receipt of new equipment from suppliers and manufacturersArrange and manage transport of new equipment to designated business unitsEnsure Samsara telematics is installed and activated BEFORE equipment arrives at business unitOversee equipment upfitting (attachments, decals, configurations, safety equipment) so equipment is ready to deploy on day of arrivalTrack incoming equipment status and provide BU delivery timelinesVerify equipment quality and specification compliance upon receiptCoordinate pre-delivery inspections and safety checksDOT Compliance & Vehicle SafetyEnsure all equipment meets DOT safety and compliance requirements before deployment to business unitsCoordinate annual DOT inspections and maintain inspection recordsEnsure all safety equipment is installed and functional (lights, markings, safety devices)Track and enforce DOT compliance deadlines and inspection schedulesEnsure business units understand DOT obligations and compliance requirements for equipment operationMonitor and report on DOT compliance status across all mobile equipmentEscalate compliance issues to VP of Fleet immediatelyMaintain documentation for audit and regulatory purposesTitle & Registration ManagementOversee issuance and management of vehicle titles for all fleet equipmentCoordinate registration process for new equipment across all states where PowerGrid operatesTrack and enforce annual registration renewals for all equipmentMaintain master title and registration documentation for all assetsEnsure business units receive registration documentation when equipment arrivesCoordinate transfer of titles and registrations during equipment disposition (return or auction)Manage multi-state registration requirements and IFTA/IRP complianceTrack registration expiration dates and provide advance notice of renewal requirementsMaintain audit trail of all title and registration changesTelematics Management (Samsara)Manage Samsara device installation on all incoming equipment before delivery to business unitsOversee Samsara account setup, user provisioning, and reporting configurationMonitor Samsara uptime and performance; troubleshoot and resolve connectivity issuesEnsure Samsara data feeds are active and reporting correctly for all installed devicesCoordinate with Samsara support and IT on system troubleshooting and platform updatesTrack installation metrics and report on completion rates and outstanding unitsEnd-of-Life Equipment Management & DisposalEquipment Evaluation & Disposition Planning:Work with VP of Fleet to evaluate and prioritize equipment for end-of-life dispositionDevelop disposition timeline and strategy for each asset (immediate removal vs. scheduled end-of-life)Assess equipment condition and determine optimal disposition channel (auction, return to lessor, salvage, donation)Document disposal justification and obtain VP approval before proceedingCoordinate with BU leadership to schedule removal and transition planningProvide disposition schedule to Finance for asset retirement and accounting purposesAuction House Selection & Management:Maintain relationships with multiple regional and national auction houses and liquidation providersEvaluate auction house options based on equipment type, geographic location, expected value, and timingNegotiate auction consignment agreements and fee structuresRequest pre-auction estimates on expected proceeds and residual value recoveryProvide auction houses with complete equipment documentation, photos, and condition reportsCoordinate auction timing and lot grouping to maximize proceedsServe as primary contact for auction house questions and coordinationTransportation & Logistics to Auction:Arrange transport of equipment from business units to auction facility or designated locationCoordinate with approved transport carriers for safe and timely deliveryEnsure all equipment reaches auction in documented conditionTrack equipment status from BU pickup through delivery to auction houseObtain delivery confirmation and equipment acceptance documentation from auction facilityMaintain photographic documentation of equipment condition at time of deliveryTitle Transfer & Registration Cancellation:Initiate title transfer process to auction house or liquidation providerCoordinate with state DMV to cancel vehicle registrationsRemove equipment from registration tracking systems (IFTA/IRP)Deactivate Samsara devices from equipment before disposalEnsure clean title transfer with no outstanding liens or compliance issuesMaintain documentation of all title and registration changes in master fileAuction Tracking & Proceeds Recovery:Monitor auction listings and obtain lot numbers for tracked equipmentTrack auction dates and provide advance notice to Finance of expected sale datesObtain final auction sale price and proceeds documentationVerify proceeds received against expected sale prices and auction house projectionsTrack and report on residual value recovery by equipment type and vintageReconcile actual proceeds against budgeted residual valuesIdentify variances and trends (units selling above/below projections)Provide Finance with sale documentation for revenue recognitionAsset Retirement & System Updates:Coordinate equipment removal from Fleetio and all fleet management systemsRemove equipment from maintenance tracking and compliance schedulesObtain asset retirement approval from Finance/AccountingProvide complete disposition documentation package to Accounting for asset write-offMaintain archive of all disposition documentation for audit purposesUpdate asset registry to reflect final disposition status and sale dateReporting & Documentation:Prepare monthly/quarterly end-of-life disposition reportsTrack and report on equipment removed, auction dates, sale prices, and proceedsReport on residual value recovery rates by equipment class and ageIdentify and track disposition delays or challengesPrepare executive board packs on equipment disposition trends and proceedsMaintain complete audit trail of all end-of-life equipment from flagging through final saleTransportation Carrier & Towing Relationships:Establish and maintain relationships with national equipment transport carriersEstablish and maintain relationships with national towing companiesNegotiate MSAs (Master Service Agreements) with transport and towing providersVerify insurance coverage and compliance requirements for all carriers and towing companiesEnsure carriers maintain DOT compliance and safety certificationsProvide business units with approved carrier and towing company contact lists and account informationEnsure all business units use only approved providers for equipment movement and towing servicesMonitor provider performance, response times, and service qualityAddress provider issues and escalate non-compliance to VP of FleetCost Analysis & Optimization:Review and analyze transportation and towing costs by business unitIdentify opportunities to reduce transportation spend and improve efficiencyDevelop reports on shipping costs by BU, cost trends, and benchmark opportunitiesEvaluate whether business units should use internal resources (employees) vs. external carriers for specific movesProvide data-driven recommendations on opportunities for cost reduction and process improvementTrack towing service usage and evaluate when BU employees should handle towing vs. external providersAnalyze residual value recovery and identify optimization opportunitiesPrepare executive board packs highlighting transportation trends, challenges, and optimization opportunitiesCompliance & Documentation:Ensure all carriers and towing companies maintain current insurance and MSA complianceTrack and verify insurance documentation for all approved providers

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